Using HMS cloud products mean that your data is already backed up in the cloud, but means you have only this one copy. It is essential to backup your files periodically to safeguard your business from unforeseen disaster, personnel sabotage or from yourself. It is your data you need to begin your on-site backups.
Backup is a great way to make a copy of all your latest Projects from the Cloud periodically.
- Choose Backup… from the File menu (command-shift-B on Macintosh or control-shift-B on Windows or Linux)
- Click the Choose button to set the folder location where the Backups will download to.
- Click the ‘Start at’ time to indicate what time of day the backup is to begin.
- Click the Start button to begin the counter to the next backup.
- If this is your first backup, click the Now button to begin a backup immediately (it will still backup again at the designated start time)
- The Backup window must be open for a backup to occur, but it can be minimised.
Options
- If you choose Incremental Backup, it will backup all the projects to the one folder each time.
- If a version of a project already exists in the folder it will not download it again. This makes backing up much faster.
- Projects are stored in folders according to each user. Versions of projects in these folders that are older than those held on the server are still retained.
- You may want to uncheck the Latest Only option the first time. With Incremental backups there is little speed gained in backing up the latest only.
- If you choose Full Backup, it will create a new folder each time with a data and time stamp and backup all projects every time it runs. This will result in a far larger number of backed up files with more duplicates.
- Running the backup will also make a tab-delimited export file of all your Clients.
- A log of the error window and FTP transfer log is included in the Backup folder. It is worth opening this file periodically in a text editor to ensure there are no errors in downloading certain files. If there are errors, then contact HMS and we will try to resolve them.