Click the ‘Keywords’ tab. Keywords in OfficeHaven can be created, edited or recycled by you. There is no limit to the number of keywords that can be created. Using the Keyword feature is entirely optional and will not affect access to Projects or how OfficeHaven operates. The same Keywords are available in both DocHaven and CRMHaven.
Keywords allow organisations to manage massive numbers of projects by organising them with limited dictionaries of keyword properties. Once set, a keyword itself cannot be changed by the user. This allows for consistency in spelling and grammar amongst all keywords. A user can set a project to have none, one or many keywords associated with it from the defined list. Once set, keywords may enable otherwise unrelated projects to be grouped together for searching and archiving purposes.
- Click ‘New’ to create a new Keyword ID. Type the keyword text into ‘Keyword’ and any description about the keyword into ‘Notes’.
- Click ‘Update’. Note that if a keyword is changed, it will not change the keywords already associated with other projects.